Getting It Done
Now that we have more information about when things will happen, we are including timetable graphics that show the integrated OE Timeline, IT and Research Administration Pre-Award full implementation. These timelines will be updated on a regular basis.
OE Integrated Timeline
UCSF Human Resources - Key dates for remaining service centers
IT Consolidated High Level Implementation Timeline
OE Timeline beginning with Chancellor's Announcement
February 17, 2010
- Chancellor announces "UCSF 2011: A Focus on Operational Excellence" to the UCSF community.
March 31, 2010
- Initial plans for OE initiatives are vetted and submitted to the Chancellor
June 2, 2010
- The Chancellor announces her decision and charges the Schools and Campus to move forward with Operational Excellence with a mandate to achieve effective, efficient and consistent levels of administrative services that are reliably available to all departments.
- Achieve economies of scale that result in savings of $48M by end of FY2013
June 22, 2010
- OE Coordinating Committee kicks off next phase of OE effort
July – December 2010
- Work Groups translate the Chancellor’s charge into plans for a working reality.
- Develop designs and recommendations for streamlining processes, policies and procedures.
- Identify the technology necessary to support more effective and efficient ways to work.
- Initial higher level designs are vetted by Schools, the Senior Work Group, the OE Coordinating Committee and executive leadership.
- New tool is rolled-out to Schools, departments and Campus to track savings retroactive to January 2010.
January – Summer 2011
- Work Groups advance designs to more detailed work plans including detailed training, certification and job descriptions, development of workload measures, refinement of tools to enable process improvements, quantitative and qualitative performance measures that enable credible service level agreements.
- A significant focus of the work during this time frame is drilling down on the costs of any proposed organizational structure, determining how to charge for services and how those funds may flow.
- Identify possible models for piloting to test what works well and identify what needs to be adjusted utilizing rigorous metrics for objective assessment. This will be a continuous improvement process resulting in a thoroughly vetted model for delivering a particular administrative service.
Summer – end of FY2013
- The different Work Groups will be in varying stages of development. In all cases, continued efforts will be on refining recommendations to produce excellence in systems, tools, policies and procedures. These months will most likely see both testing of recommendations within a pilot format as well as full implementation. The new technology will be rolling out during this time period. By the end of FY 2013 the target of a $48M in savings must be met.